Terms and Conditions

Please read the following Terms and Conditions before completing your walking holiday booking.

Norfolk Walking Holidays Terms of Business

When making booking, you will be entering into a contract with Norfolk Walking Holidays. These booking conditions form the basis of your contract.

Deposits and Payments

A non-refundable deposit of £250 per person is payable on confirmation of your booking. A receipt will be sent to you once the walk has been agreed

The balance of payment is due 8 weeks (56 days) before departure. If the balance of payment is not received at this time, Norfolk Walking Holidays reserve the right to cancel your booking, retain the deposit and apply the cancellation charges set out below.

We accept payment in the following ways:

1. By bank transfer. This is the preferred method. We will provide you with our bank details on confirmation of booking. If your bank charges you for this method of transaction, please settle these charges directly with your bank. We will not be held responsible for any charges incurred between you and your bank.

2. By cheque, made payable to Explore Norfolk UK (this is the sister company of Norfolk Walking Holidays). All monies are kept in a separate account. It will be deemed payable once it has cleared through our bank. We reserve the right to refuse payment by cheque if it is within 10 days of the start of the trip.

3. By Paypal with a debit or credit card. You do not need a Paypal account to use this method.

Accommodation

We do our utmost to book your accommodation in accordance with your booking requirements. Occasionally, on the more remote stretches of some of the routes where accommodation is scarce, we will do our best to choose appropriate alternative accommodation as close to the trail as possible.

Ensuite bathrooms may not always be available, again on the more remote stretches and in the busy months. Unless you inform us otherwise at the time of booking, we will book standard accommodation.

We have vetted all the accommodation you will be staying in, and met the owners or managers. Should you have a complaint relating to the accommodation, please see our complaints procedure below, or take the matter up with the proprietors of that particular accommodation.

Alterations by Customer

If you need to make an alteration to your confirmed booking, we will do all we can to amend the booking. Please let us know as soon as possible.

Cancellation by Customer

If you need to cancel your holiday, you must write to us to let us know. The cancellation will take effect from the date that such written notice is received in this office, either by letter or email.

Cancellation charges will apply:

More than 56 days prior to the start of your holiday – the deposit of £200 per person will be taken

Between 55 and 29 days prior to the start of your holiday – 50% of the total cost

Between 28 and 15 days prior to the start of your holiday – 75% of the total cost

14 days or less – 100% of the total cost

No refund can be given for cancellation on the day the holiday starts or whilst on holiday.

Changes or cancellations by Norfolk Walking Holidays

We will do our very best to ensure you have the walk you have booked, and it is unlikely that we will have to make any alterations to your booking. However, very occasionally we have to make changes or cancellations to a holiday. If this is the case, we reserved the right to alter or cancel the holiday at any time up to 8 weeks of departure. Where a holiday is cancelled by us, you will receive a full refund, unless we are able to offer an acceptable alternative. If you receive a refund due to a cancellation, you will not be entitled to any further sums of compensation, damages or otherwise arising from the cancellation.

In the unlikely event that we have altered the itinerary/route, due to circumstances dictating, we will inform you before the start date and ensure that your trip is disrupted as little as possible.

Insurance

It is your responsibility to take out the appropriate travel insurance prior to your holiday to cover such eventualities as personal accident, illness and loss/theft of personal possessions and cancellation.

Health and Safety

It is your responsibility to make sure you have a reasonable level of health and fitness appropriate for these walks, and that you are suitably equipped. You are solely responsible for your personal safety. Norfolk Walking Holidays cannot be held responsible for injury or ill health by any member of your party during your holiday. It is also your responsibility to follow any advice given in the guidebooks and the trail route notices and/or warnings.

Baggage Transfers

Where luggage transport is booked, we will arrange for 1 piece of luggage weighing no more than 18kilos per bag. Norfolk Walking Holidays does not accept any responsibility for damage or loss to any items of luggage or its contents during transportation. It is your responsibility to make sure your luggage is packed securely and safely and that you have suitable insurance cover.

Force Majeur

We cannot accept any responsibility or pay any compensation where the performance of our contractual obligations is prevented or affected. This would include, without prejudice to the foregoing generality, natural disasters, adverse weather conditions, fire, acts of terrorism, war or threats of war, trade or industrial disputes, and all similar events outside our control.

Privacy Policy

Any information you provide us with in relation to you and your party remains with us in confidence and will not be given to any third party, except to the accommodation owners where we book accommodation for you. They obviously need to know your names any contact details.

Data Protection

See our Privacy policy here.

Complaints

If you are unhappy or dissatisfied with the accommodation or any other service provided by Norfolk Walking Holidays, you should, in the first instance, bring this to the attention of the accommodation owners or service provider. If this still isn’t resolved to your satisfaction, please write to us within 15 days of return. We will do all we can to resolve your complaint as soon as possible.

Feedback is important to us (good and bad!) so please let us know if you do have any problems.

Customer Service

You can contact Suzy on:

Mobile: +44 (0) 7765 668188

Email: info@norfolkwalkingholidays.com

Postal address: Palgrave House, Sporle, Kings Lynn, Norfolk, PE32 2EN

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